Privacy & Data Protection Policy

At Baba Ramdas Educational & Welfare Society (Asha Kiran Special School), we are committed to protecting the privacy, dignity, and confidentiality of our students, parents, staff, and supporters. This policy explains how we collect, use, store, and safeguard personal information in compliance with relevant data protection laws.

1. Information We Collect
We may collect and maintain the following categories of information: Personal Information: Name, date of birth, gender, address, and contact details of students and parents/guardians. Medical & Health Information: Diagnoses, medications, therapy needs, medical reports, and vaccination records. Educational Records: Individualized Education Plans (IEPs), academic progress reports, assessments, and teacher observations. Attendance & Behaviour Records: Daily attendance, disciplinary records, and participation in activities. Emergency Contact Information: Parent/guardian details, alternate contact numbers, and relevant helpline numbers (e.g., 112 for police, 1098 Child Helpline).

2. How We Use Your Information
The information collected is used strictly for: Providing quality education, therapies, and support services. Ensuring student safety and well-being. Developing Individualized Education Plans (IEPs). Maintaining communication with parents/guardians. Fulfilling legal and regulatory obligations.

3. Data Sharing & Disclosure
We do not sell or share personal information with third parties for commercial purposes. Information may be shared only with authorized staff, therapists, government authorities, or service providers where required by law or for student welfare. All volunteers and visitors are required to maintain strict confidentiality.

4. Data Security
Personal records are stored securely, both physically and digitally. Access is restricted to authorized personnel only. Regular safety protocols and audits are conducted to prevent unauthorized access or misuse.

5. Parental Rights & Consent
Parents/guardians have the right to access their child’s records. Written consent is required for sharing photographs, testimonials, or student information in publications, social media, or media coverage. Parents may request corrections or updates to their child’s data at any time.

6. Retention of Data
Records are retained only as long as necessary for educational, legal, or operational purposes. Once no longer required, data is securely deleted or destroyed.

7. Policy Updates
This Privacy & Data Policy may be updated from time to time to reflect changes in law, practices, or school operations. Parents and stakeholders will be informed of significant updates.

8. Contact Us
For questions or concerns about this policy, please contact us at:
📞 9255408287, 9896948443, 9255510088
📧 connect@babaramdass.org
📍 Nuna Majra, Bahadurgarh, Jhajjar, Haryana – 124507